Google Calendar

Sesami syncs bookings to Google Calendar so your team can see appointments alongside their personal schedule.

How It Works

• Sesami creates a separate calendar inside Google Calendar for each resource

• Bookings appear as view-only events — cancellations and rescheduling must be done through Sesami

• Two-way sync: Sesami events show in Google Calendar, and Google Calendar events marked as "Busy" block availability in Sesami

• Only present and future events are synced — past bookings are not synchronized

Enabling Google Calendar Sync

1

Navigate to the resource

Go to: Sesami > Team / Resources > [Select a resource] > Advanced > Google Calendar Sync

2

Connect a Google account

Click to connect and sign in with a Gmail account. Make sure all permission checkboxes are enabled during the authorization flow.

3

Done

Bookings for that resource will now appear in Google Calendar.

Each resource must be connected to a unique Gmail address. You cannot sync the same email to multiple resources.

Blocking Availability from Google Calendar

To block time in Sesami using your Google Calendar:

1. Create the event on your Primary Calendar (under "My calendars")

2. Set the event status to Busy

• Events under "Other Calendars" will not block Sesami availability

• Events marked as "Free" will not block Sesami availability

Sharing Calendars Across Resources

If you need a manager or admin to see all bookings in one place:

1. Aggregate calendars: Have each resource connect their Google Calendar to Sesami, then use Google Calendar sharing to share each calendar with a central account

2. Automate with Zapier: Use Zapier to copy events between Google Calendars so bookings appear on other team members' primary calendars

Calendar sharing and Zapier integrations are managed outside of Sesami. We can help guide setup — contact [email protected].

Troubleshooting

• Bookings not appearing? Verify that all permissions were granted during Google sign-in. Try disconnecting and reconnecting.

• Not syncing to Apple devices? See Google Calendar with macOS, iOS

Related

• Google Calendar with macOS, iOS (iPhone/iPad) — Fix sync to Apple devices

• Resource Availability — Managing resource schedules

• Notification Emails — Calendar event (.ics) attachments in emails

Setting up Google Calendar Sync with Sesami