# Google Calendar

Sesami syncs bookings to Google Calendar so your team can see appointments alongside their personal schedule.

## How It Works

* Sesami creates a separate calendar inside Google Calendar for each resource
* Bookings appear as **view-only** events — cancellations and rescheduling must be done through Sesami
* **Two-way sync**: Sesami events show in Google Calendar, and Google Calendar events marked as "Busy" block availability in Sesami
* Only present and future events are synced — past bookings are not synchronized

## Enabling Google Calendar Sync

{% stepper %}
{% step %}
Navigate to the resource

Go to: Sesami > Team / Resources > \[Select a resource] > Advanced > Google Calendar Sync
{% endstep %}

{% step %}
Connect a Google account

Click to connect and sign in with a Gmail account. Make sure all permission checkboxes are enabled during the authorization flow.
{% endstep %}

{% step %}
Done

Bookings for that resource will now appear in Google Calendar.
{% endstep %}
{% endstepper %}

{% hint style="warning" %}
Each resource must be connected to a **unique** Gmail address. You cannot sync the same email to multiple resources.
{% endhint %}

## Blocking Availability from Google Calendar

To block time in Sesami using your Google Calendar:

1. Create the event on your **Primary Calendar** (under "My calendars")
2. Set the event status to **Busy**

{% hint style="info" %}

* Events under "Other Calendars" will **not** block Sesami availability
* Events marked as "Free" will **not** block Sesami availability
  {% endhint %}

## Sharing Calendars Across Resources

If you need a manager or admin to see all bookings in one place:

1. **Aggregate calendars**: Have each resource connect their Google Calendar to Sesami, then use [Google Calendar sharing](https://support.google.com/calendar/answer/37082) to share each calendar with a central account
2. **Automate with Zapier**: Use Zapier to [copy events between Google Calendars](https://zapier.com/apps/google-calendar/integrations/google-calendar) so bookings appear on other team members' primary calendars

{% hint style="info" %}
Calendar sharing and Zapier integrations are managed outside of Sesami. We can help guide setup — contact <help@sesami.co>.
{% endhint %}

## Troubleshooting

* **Bookings not appearing?** Verify that all permissions were granted during Google sign-in. Try disconnecting and reconnecting.
* **Not syncing to Apple devices?** See [Google Calendar with macOS, iOS](/apps-integrations/google-calendar/google-calendar-with-macos-os-x-ios-iphone-ipad.md)

## Related

* [Google Calendar with macOS, iOS (iPhone/iPad)](/apps-integrations/google-calendar/google-calendar-with-macos-os-x-ios-iphone-ipad.md) — Fix sync to Apple devices
* [Resource Availability](/booking/availability/resource-availability.md) — Managing resource schedules
* [Notification Emails](/notifications/notification-emails.md) — Calendar event (.ics) attachments in emails

{% embed url="<https://www.youtube-nocookie.com/embed/8zwtCsVqRHc>" %}
Setting up Google Calendar Sync with Sesami
{% endembed %}


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