Resource Availability

In Sesami, availability belongs to resources (not just “team members”). A resource can be:

• Team member (staff)

• Room

• Chair / station

• Equipment / machinery

• Any other capacity you need to schedule

Note: In Sesami, team members are a Resource type (Resources can also be rooms, equipment, etc.).

Set availability for a resource (team member, room, equipment, …)

1

Open Resources

Open Sesami → Resources.

2

Select the resource

Select the resource you want to edit (Example: a resource with type Team member).

3

Go to Availability

Go to the Availability section.

4

Edit availability

Click a date (or day) to open Edit Availability.

5

Add time intervals

Add time intervals (example: 8:00 am – 11:00 am).

6

Apply to other days (optional)

Use Apply to… to copy the same schedule to other days (optional).

7

Save changes

Click Save (top-right) when you’re done.

Tips

• If you schedule rooms or equipment as resources, give them realistic availability windows so the calendar doesn’t offer impossible slots.

• If you use Google Calendar sync for team members, you can block time by creating “Busy” events (see the “Block off dates or times” guide).

Availability Range

The Availability Range lets you control when a Resource can accept bookings by defining a booking window.

You can choose when bookings start and how far into the future customers can schedule appointments.

Settings:

From: Choose when bookings become available.

• Now – Customers can book immediately.

• Exact Date – Bookings begin on a specific date.

• Days into the Future – Delay bookings by a set number of days.

Example: Setting From → Days into the Future → 7 prevents customers from booking appointments within the next 7 days.

To: Choose how far into the future customers can book.

• Indefinitely into the Future – No booking limit.

• Exact Date – Stop accepting bookings after a specific date.

• Days into the Future – Allow bookings only within a rolling number of days.

Example: Setting To → Days into the Future → 90 allows customers to book up to 90 days in advance.

Notes: It controls the booking window, not the Resource's working hours.

To prevent same-day or last-minute bookings, use Buffer time before the first appointment of the day instead.